proposal for the travel policy - no receipts for <= $500

[Karen Sandler]

So the way I structured the proposal is to keep the policy the same as 
it was, just changinng the documentation required to be submitted and 
reviewed. For example, the person can attest that a flight search was 
within $100 of the cheapest fare but not save the search).

Honestly, I'd hate to push the job of collecting and reviewing the 
documentation on our member projects, it's a lot of work. And while it 
seems like $500 is a lot, it's very difficult to travel anywhere for an 
event without spending at least that amount. Requests for $500 or less 
tend to be obviously reasonable, so long as we know that the person 
actually traveled.

karen

On 2016-07-20 16:28, Stormy Peters wrote:
> Can we keep the same policy but say that the member project must
> collect and approve receipts before we approve?
> 
> $500 seems like a lot to me. 
> 
> On Wed, Jul 20, 2016 at 9:23 PM, Bradley M. Kuhn
> <bkuhn at sfconservancy.org> wrote:
> 
> Stormy Peters wrote at 00:19 (PDT):
> Is all the travel project specific?
> 
> Just to add to Karen's answer on this question, for the sake of newer
> subscribers to policies-discuss who might not know this part:
> 
> Conservancy staff follows the exact same travel policy that our member
> projects do.
> 
> However, the "no receipts <= $500" proposal could likely never apply to
> Conservancy staff, because there's no "PLC to attest", as this proposed
> change requires.  (i.e., for Conservancy staff travel, Karen as
> Executive Director reviews all staff travel expense reports except her
> own, and the Treasurer reviews hers.)
> 
> So, I would expect for all staff travel, we'd still follow the existing
> procedures, even when an individual trip cost is below $500.
> 
> The proposal works for member project travel because the PLC is an
> additional governing body available to provide additional oversight.
> --
> Bradley M. Kuhn
> President & Distinguished Technologist of Software Freedom Conservancy
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